Accepting Applications - City Clerk
The City of San Antonio, FL is seeking a City Clerk.
Basic Job Description:
Under Commission directives and governmental requirements, plans, manages, oversees, and directs City operations, which includes the statutory responsibility of city clerk, municipal elections, records management, purchasing, and risk management; organizes, supervises, reviews and participates in the work of professional, technical and office support staff; coordinates activities with other City officials, departments, outside agencies, organizations, and the public; ensures compliance with the City Charter, Election Code, Sunshine Laws and Public Records Act; provides responsible and complex staff support to, and serves as a technical resource for, the City Commissioners and other City personnel; performs other related duties as required.
Job Characteristics & Accountability:
The City Clerk oversees all aspects of the administration of City business and is the direct supervisor of the Water Clerk, Assistant to City Clerk, and Public Works Director. The City Clerk must work well with others and exercise professional and responsible judgment and take initiative in establishing and maintaining efficient and effective operations. The City Clerk reports directly to the mayor and city commissioners.
Essential Functions:
Management responsibility for city activities;
Serves as Human Resources coordinator;
Plans, coordinates and oversees Public Works Department;
Performs accounting, bookkeeping and recordkeeping duties for the city including payroll, billing and invoicing and all other compliance issues;
Plans, coordinates and works closely with City Attorney, City Engineer, Utilities Engineer, and City Planner to ensure the directives of the City Commission are properly carried out;
Prepares and manages the City Budget and all budget-related compliance functions;
Serves as the municipal filing officer as provided for by law; records and maintains minutes, ordinances, and resolutions; keeps accurate records of the proceedings of the City Commission; coordinates preparation of City Commission agenda packets, meeting minutes, and calendars; publishes legal notices, hearings, ordinances, and other notices as needed; follows up on Commission actions to ensure timely preparation, indexing and filing of agreements, resolutions, ordinances, and vital records; updates and maintains the Municipal Code to reflect actions of the Commission; receives, accepts, and processes subpoenas and liability claims;
Attends and participates in professional and community meetings; stays current on issues relative to the fields of public administration, elections, financial disclosure, conflicts of interest, city clerk services, public meetings, public records, purchasing, and risk management; responds to and resolves sensitive and complex community and organizational inquiries, issues, and complaints; establishes and maintains a customer service orientation within the department;
Establishes positive working relationships with representatives of community organizations, state/local agencies, City management and staff, and the public; and,
Performs other related duties as required.
Working Conditions:
Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting, and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement, and fine coordination in preparing agendas, resolutions and minutes using a computer keyboard. Additionally, the position requires near and far vision in reading written reports and work-related documents. Acute hearing is required when providing phone and personal service. The need to lift, drag, and push files, paper, and documents weighing up to 25 pounds, as well as speech sufficient to communicate in group settings without the aid of a microphone, is also required. Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations.
Qualifications:
Education/Experience:
Prefer completion of at least a two-year college curriculum with an Associate’s Degree or any equivalent combination of experience and training;
Certified Municipal Clerk (CMC) or Master Municipal Clerk (MMC) certification, or significant progress towards same is preferred;
Considerable experience in the performance of responsible and complicated clerical work including the assembly, promulgating, recording, and keeping of official files and records;
Have Notary Public status or obtain within 90 days of hire.
Computer literate and adaptable to new technologies Must be proficient in the use of copy machines and computer software including Microsoft Office Suite (PowerPoint, Excel, Word and Outlook);
Must be able to draft articulate business correspondence; and,
Must have a valid Florida Driver’s License to perform errands or attend training as required
Applicants are subject to pre-employment screening.
Applications may be accessed online at www.sanantonioflorida.org/forms or picked up at City Hall, 32819 Pennsylvania Ave. Pay will be based upon skills and experience.
Contact City Clerk Rick Alley at 352-588-2127 or cityclerk@sanantonioflorida.org for more information.
EOE
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